5 Time Saving Keyboard Shortcuts

Formatting a document can take time and patience when you use the drop down menus.  Keyboard shortcuts deliver the same results faster and easier to create great looking documents.

No doubt you are familiar with Ctrl C to copy and Ctrl P to paste selected text.  Here are five more shortcuts that I use regularly. What shortcuts do you use?

Superscript

Ctrl Shift +  Press these three keys simultaneously to insert a letter or number above the line.  Use the same short cut to return to standard type.

Skip to the Next Page (page break)

Ctrl Enter  It’s that simple.  Simultaneously press the Ctrl and Enter keys to insert a page break and move the cursor to the top of the next page.

Apply heading

Ctrl Alt 1   If you’re using headings or subheadings in the text of the document, select the appropriate text and press Ctrl Alt 1 to apply Heading 1.  Use Ctrl Alt 2 for Heading 2.  I’ve had this work through Heading 3, but not for Heading 4.

Insert Hyperlink

Ctrl K   Select and copy (Ctrl C) the URL or web address that you want to insert as a hyperlink.  Select the word or phrase that you want to make into a hyperlink.  Press Ctrl K and a window will pop up.  The cursor is already positioned in the address box, so all you have to do is paste (Ctrl P) the URL into the address box and press Enter.  All done!

 

 

 

 

Select everything from this point to the end of the document

Ctrl Shift End  Position the cursor at the start, press Ctrl Shift End, and you will select everything from that point to the end of the document.

Creating Documents that Influence Decisions

It’s one thing to collect knowledge and data that can inform a business decision.  It is something else again to deliver that content in a meaningful, readable, and visually pleasing way.

A meaningful document will contain relevant, targeted, authoritative information that speaks to the heart of the question at hand.  It may contain tables, charts, images, or even audio and video content.

A readable document will tell a story.  It will flow logically from one thought to another so that the reader can understand each point without laboring over it.  A readable document will be concise and clear.

A visually pleasing document will include enough white space to relax the eye.  It will include headings, subheadings, and a table of contents that help the reader see where he has been and where he is going.  A visually pleasing document will use a typeface and font size that suit the format and the audience.

For more about creating documents that influence decisions, contact Shamel Information Services.

Comments

  1. Barbara Warner says:

    Thanks for the pointers. I seldom do documents so this is a wondeful tutorial.

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